Examinations Officer & Data Analyst

Start Time: August 2026


Job Purpose and Department

The Examinations Officer & Data Analyst is a dual-role position responsible for the secure delivery of all internal and external examinations, alongside the accurate analysis and reporting of academic and assessment data. Working closely with SLT, Heads of Department, Academic Support, and Operations teams, the postholder ensures regulatory compliance, high-quality data integrity, and data-informed decision-making across the school.


Role and Responsibilities

Examinations – Preparation and Planning

  • Lead the planning, organisation, and publication of examination timetables for GCSE, A-level, and other qualifications.

  • Manage candidate entries for all external examinations, liaising with Heads of Department and ensuring accurate data is uploaded to the school MIS.

  • Ensure full compliance with awarding body regulations (including JCQ, CAIE, and other relevant boards) and provide guidance or training to staff where required.

  • Coordinate examination venues, rooming, IT, and access arrangements in collaboration with Academic Support and Operations teams.

  • Recruit, train, and manage invigilators.

  • Produce clash lists and coordinate appropriate supervision and arrangements for affected students.

Examinations – During Examination Periods

  • Take overall responsibility for the secure receipt, storage, conduct, and dispatch of examination materials.

  • Oversee the day-to-day running of examination sessions and supervise invigilators.

  • Manage contingencies, incidents, absences, and special consideration requests in line with regulations.

  • Maintain accurate examination records and logs.

Examinations – Post-Examination Processes

  • Coordinate the receipt, checking, and distribution of examination results and certificates.

  • Manage post-results services, including enquiries about results, reviews of marking, and appeals.

  • Respond to examination-related queries from students, parents, and staff.

  • Support the organisation and delivery of mock examinations, internal assessments, and university admissions tests.

Data Analysis and Reporting

  • Collect, manage, and analyse academic, assessment, attendance, and examination data across year groups.

  • Maintain accurate data sets within the school MIS and associated tracking systems.

  • Produce clear reports and dashboards for SLT to support monitoring of progress, attainment, and outcomes.

  • Support Heads of Department and academic leaders with data to inform interventions and strategic planning.

  • Ensure data accuracy, consistency, and compliance with data protection requirements.

Other Duties

  • Maintain and review examination- and data-related policies and procedures.

  • Work collaboratively with academic and pastoral teams to support student outcomes.

  • Ensure all duties are carried out in line with safeguarding requirements.

  • Undertake any other reasonable duties as requested by SLT.


Person Specification

  • Experience in examinations administration and/or data analysis in an educational or regulated environment.

  • Strong organisational skills with exceptional attention to detail.

  • High level of competence in data handling, spreadsheets, and reporting tools.

  • Ability to work accurately under pressure and to strict deadlines.

  • Clear commitment to safeguarding, confidentiality, and regulatory compliance.

  • Experience working with UK or international examination boards.

  • Familiarity with school MIS platforms (e.g. iSAMS, ManageBac).

  • Experience producing dashboards or reports for senior leadership.


SPGS International School Chengdu is committed to ensuring and promoting the health and safety of children. Successful applicants will:

 

1. Participate in the school's regular training on child protection, and sign the code of conduct

2. Immediately report to the designated or acting safeguarding lead for any potential risks for the children

3. Strictly abide by the school's policies on information confidentiality and protection

4. Play the role of safeguarding members to promote and ensure the health and safety development of all students in the school

5. Report any students concerns to the designated or acting safeguarding lead

6. Report any unsafe behavior on campus to the designated or acting safety lead in accordance with the school's "whistle blowing" policy

  1. Maintain a professional relationship with students and respect and maintain personal boundaries

 

SPGS International School Chengdu is committed to safe recruitment and child protection, relevant qualifications and police clearance of applicants will be verified

 

Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified, especially in the context of a school which requires flexibility in all of its employees.

This job description is current at the date shown but, in consultation with the post holder, may be changed by the principal to reflect or anticipate changes in the job commensurate with the grade and job title.

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