Position: Librarian

Start Time: ASAP/August 2026

Job Purpose

To support the effective day-to-day operation of the school libraries by assisting with resource management, circulation services, and administrative tasks. The role ensures that library collections are well-organized, accessible, and maintained to support teaching, learning, and reading engagement across the school.


Key Responsibilities


1. Collection Development Support

  • Assist in sourcing and recommending reading materials based on curriculum needs, safeguarding requirements, teachers’ recommendations and student interests

  • Support the ordering and purchasing process of library resources

  • Check deliveries against orders and report discrepancies

2. Cataloguing and Processing

  • Catalogue new materials in the library management system following established standards

  • Process new resources, including stamping, covering, barcoding, and labelling

  • Ensure accurate data entry and classification of materials

3. Circulation Services

  • Manage the issuing, returning, and renewing of library materials

  • Assist students and staff with locating and borrowing resources

  • Monitor overdue items and prepare notices or reminders for lost/damaged books

  • Support book compensation processes

4. Shelving and Collection Maintenance

  • Shelve returned materials accurately and maintain proper shelf order

  • Conduct regular shelf checks to ensure organization and accessibility

  • Assist with stocktaking and inventory control

  • Support weeding and withdrawal of outdated or damaged materials

5. Resource Maintenance

  • Repair damaged books and materials where appropriate

  • Prepare materials for replacement or withdrawal when necessary

  • Maintain the physical condition and presentation of the library collection

6. Library Systems and Administration

  • Assist in maintaining and updating the library management system

  • Assist in maintaining and managing library databases and users accounts

  • Generate basic reports (e.g. circulation, overdue items, inventory)

  • Support data accuracy and system organization

7. General Library Support

  • Help prepare library spaces, displays, and resources for activities or events

  • Support daily library operations across the school

  • Provide general assistance to students and staff in a courteous and professional manner


Person Specification

Essential

  • Bachelor degree as a minimum; English or Information Science major preferred;

  • Fluent in English and Chinese

  • Good organizational skills and attention to detail

  • Basic IT skills and ability to learn and operate on library systems

  • Ability to manage routine administrative tasks efficiently

  • Good communication and interpersonal skills

  • Ability to work independently as well as work effectively as a team

Desirable

  • Previous experience working in a library or school environment

  • Familiarity with library systems (e.g. Destiny, Koha, Book Systems, Accessit, Titlewave, AR, and so on)

  • Knowledge in children’s literature and interest in reading promotion


Reporting Line

Reports to the School Librarian / Head Librarian


Working Relationships

  • Students

  • Teaching and support staff

  • Administrative staff

  • External suppliers  (book vendors, Taobao suppliers, when required)


Additional Notes

  • The role may involve supporting multiple library spaces within the school

  • Tasks may vary depending on school needs and library development priorities


Other Requirements:

  • Good understanding of the UK regulatory framework around safeguarding

  • Good communication skills

  • Good teamwork and collaborative skills

  • Resilience and a good sense of humor

  • Fairness, kindness and warmth

  • Interest in wider issues relating to student wellbeing

Understand how UK safeguarding principles operate in a Chinese context

  • Good understanding of the UK regulatory framework around safeguarding

  • Good communication skills

  • Good teamwork and collaborative skills

  • Resilience and a good sense of humor

  • Fairness, kindness and warmth

  • Interest in wider issues relating to student wellbeing

SPGS International School Chengdu is committed to ensuring and promoting the health and safety of children. Successful applicants will:

  1. Participate in the school's regular training on child protection, and sign the code of conduct

  2. Immediately report to the designated or acting safeguarding lead for any potential risks for the children

  3. Strictly abide by the school's policies on information confidentiality and protection

  4. Play the role of safeguarding members to promote and ensure the health and safety development of all students in the school

  5. Report any students concerns to the designated or acting safeguarding lead

  6. Report any unsafe behavior on campus to the designated or acting safety lead in accordance with the school's "whistle blowing" policy

  7. Maintain a professional relationship with students and respect and maintain personal boundaries

SPGS International School Chengdu is committed to safe recruitment and child protection, relevant qualifications and police clearance of applicants will be verified


Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified, especially in the context of a school which requires flexibility in all of its employees.

This job description is current at the date shown but, in consultation with the post holder, may be changed by the Principal to reflect or anticipate changes in the job commensurate with the grade and job title.

Apply for position now

Apply with LinkedIn