Operations Officer运营专员

Operations Officer

Department: Operation Department

Line Manager: Operations Manager

Start Time: ASAP

KEY RESPONSIBILITIES

Procurement

• Ensuring office and school supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times

• Negotiate the best deal for pricing and supply contracts. Ensure that the products and supplies are “good value for money”

•Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times

•Books, learning materials, staff uniform, D&T, Lab, school Insurance, FM supplies, Stationery, Services. Sourcing, vetting vendors, and making quotations. Create and maintain professional relationships with vendors/suppliers.

•Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development.

• Maintain records of purchases, pricing, billing and produce reports for reviewing.

•School monthly stationary procurement.

Renovation 

•Make the School renovation plan and following up the projects.

•Coordinate with vendors in school renovation and follow up on the project process.

Vendor Management

•Sourcing the qualified vendor

• Review and analyze all vendors/suppliers, supply, and price options

•Archive vendor ‘s contracts and related documents. Ensuring the confidentiality and security of contractor files and filing systems.

•Assessing vendors

Decoration and landscaping

Others

•Preparing admin expense reports and office budgets and reporting on office expenditures monthly.

•Support school activities.

•Support government campus inspection.

This job description is intended to provide a general overview of the requirements of the position. It is not an exhaustive list of all duties and responsibilities. The school reserves the right to modify, add, or remove duties and responsibilities as needed.

PERSON SPECIFICATION:

QUALIFICATIONS

· Bachelor’s degree in English/Business or related field.

LANGUAGE

· Native Chinese speaker and fluent in English.

WORKING EXPERIENCE

· 1+ years relevant working experience preferred.

· Previous experience in school office will be an advantage.

CPMPETENCIES

· Proficiency in using MS Office, including Outlook, MSTEAMS, Excel and Word.

APTITUDES

· Excellent communication and interpersonal skills, with the ability to communicate effectively with different types of people and in a cross-cultural environment.

· Demonstrating practice that represents the five core SPGS values at all times (Achievement, Community, Liberalism, Creativity and Possibility).

SPGS International School Chengdu is committed to ensuring and promoting the health and safety of children. Successful applicants will:

1. Participate in the school's regular training on child protection, and sign the code of conduct

2. Immediately report to the designated or acting safeguarding lead for any potential risks for the children

3. Strictly abide by the school's policies on information confidentiality and protection

4. Play the role of safeguarding members to promote and ensure the health and safety development of all students in the school

5. Report any students concerns to the designated or acting safeguarding lead

6. Report any unsafe behavior on campus to the designated or acting safety lead in accordance with the school's

"whistle blowing" policy

7. Maintain a professional relationship with students and respect and maintain personal boundaries

SPGS International School Chengdu is committed to safe recruitment and child protection, relevant qualifications and police clearance of applicants will be verified

Whilst every effort has been made to explain the main duties and responsibilities for the post, each individual task undertaken may not be identified, especially in the context of a school which requires flexibility in all of its employees.

This job description is current at the date shown but, in consultation with the post holder, may be changed by the Principals to reflect or anticipate changes in the job commensurate with the grade and job title.